A GOOD MEEETING BEGINS WITH DISCIPLINE



Bill Gates had said in his book Business at the speed

of thought, "The most effective meetings are the ones


when the participants come well-prepared".


This is true, and something already known to Chanakya


who had made this rule long ago in our country. He


wanted people to not only come on time, but also to


come well-prepared with their reports.


If they turned up without that, they were actually


fined or even punished.


He said,


"For (managers) not coming at the proper time or


coming without the account-books and balances, the


fine shall be one-tenth of the amount due" (2.7.21 )


Discipline in meetings is very important. Listing


various aspects, Chanakya gave utmost importance to


punctuality and a well-prepared meeting. Let us take a


detailed look at these:


1. WHY HAVE A MEETING?


A meeting is an event where two or more people meet to


discuss certain ideas. In a company, most of the


meetings have an agenda for which people meet. For


example, a sales review meeting. This will require the


sales team to come and discuss the sales achieved,


upcoming strategies to achieve the next targets and


also the plans for moving ahead.


A meeting is also held for an exchange of ideas, an


opportunity to network, understand the working styles


of others as well as to share or seek information.





  1. THE BENEFITS OF A GOOD MEETING...





A good meeting is one that has a clear agenda. The


timing for such meets is worked out well in advance


and communicated to all. It starts on time and also


ends in time. People feel nice after one such


productive meeting rather than having one meeting


flowing into another without any progress.


In today's scenario especially, when time is a


precious commodity, one should not hang around without


a clear agenda. Every second has to be made


productive.


3. PREPARING FOR A GOOD MEETING


The first thing is to communicate. This is the role of


the organiser. Remember, you have to communicate four


things to the relevant participants way before they


gather: WHERE, WHEN, WHO and WHAT.


Where is the meeting going to be held (venue).When


(the time – both starting and ending), Who (the


chairperson or speaker for the session) and What (the


agenda and the topic for the meeting).


In any event, if you are a participant of a meeting,


you have to always come prepared with the relevant


reports and required papers.


When asked for any particular information, no time


should be wasted. A quick and prompt response will


help in the decision-making process.


Additionally, try to understand the importance of a


meeting. Be a good organiser, conductor and


participant of a meeting. Also, never hesitate to


teach others to have effective meetings.



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